A board meeting reminder is a crucial method to ensure that participants are informed and well-prepared for an event scheduled. It typically includes important information including original site the meeting’s title the date and time as well as the location (or virtual platform) and important agenda items. It can also serve as a gentle reminder to participants to review the materials they have been given and to organize their schedules. A well-crafted reminder can be sent out frequently using templates and tools that encourage participants to attend scheduled meetings and reinforce the importance of those engagements.

Think about the following when you are creating an effective and compelling reminder for your meeting:

Use an encouraging tone to get recipients to respond or confirm attendance and ensure that you use clear email copy that includes all relevant information. Also, be sure to include the meeting’s URL or platform information to minimize the likelihood of miscommunication or oversight.

It is generally recommended to send reminders at intervals that are strategic, like an initial one week prior to the meeting and then a follow-up the day before and the final reminder on the day of the meeting. This can reduce the time needed to plan for meetings, and increase the probability of having a positive outcome.