The minutes of the board meeting are the official record of the proceedings at a board session. They are legal records of the discussions and decisions made. They build trust among stakeholders and help support corporate governance goals and ESG and help hold directors accountable.

The most crucial aspect of board meeting minutes is the recording of accurate information. Board meetings can be tense, but the minutes should remain objective, even when opinions are being expressed. Making the minutes as objective as possible can help protect the board from legal liability, which is why it is essential to take into consideration the context of any decision or statement before adding it to the document.

While you should always aim to maintain consistency in the format and language from meeting to It’s also a good idea to use a pre-approved meeting minutes template to cut down on time. This will ensure that all the necessary details are included, such as the minutes of the first meeting, who called the meeting to order and if there was a quorum present, all motions taken and how they were voted upon or voted on, any points of procedure or appeals, and also when the board met and adjourned.

Make sure to include any additional documents http://www.aboutboardroom.com/boardmaps-vs-boardeffect-board-portal/ included during the board meeting, such as presentations and reports. They can be included in the minutes of the board meeting in the form of an appendix or listed at the end of the document as a table of contents.