Virtual document safe storage is the process of changing physical files into electronic documents for sharing, storing and accessing. It can cut down on the amount of space required to store physical files and improve security by locking down particular parts of a document to particular users.
Online storage solutions can be helpful for businesses that deal with large amounts of paperwork. Paper documents can be difficult to manage and secure without elaborate security systems or administratively-intensive checkout processes. They are also more prone to being destroyed or stolen in a disaster such as an fire. Electronic files, on the contrary they are more simple to monitor and less prone to being stolen, and more resistant to destruction.
Egnyte Governance Guide
A virtual document is an documentum object that has component files. Component files could be in various formats of files. The logical arrangement of components is determined by the virtual document author. This arrangement can differ from the logical ordering of the files in the folder-based grouping system that is similar to a conventional file-folder structure. If the logic of the ordering of components of the document changes, the entire virtual document will have to be rearranged.
While all businesses can benefit from adopting an online document storage system, traditionally paper-based companies like law firms and accounting companies can see significant gains in productivity when installing one. With proper controls in place an online secure document storage system can safeguard your data from hackers and keep your workflows running smoothly.
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